Very Victorian Christmas Festival 2025
Friday, December 5, 2025
2 pm – 7 pm
Saturday, December 6, 2025
10 am – 7 pm
Sunday, December 7, 2025
10 am – 7 pm
OakVine Village
321 School Street
Oakman, Alabama
Vendor Fees
Vendor Booth Space – $100
Food Truck/Trailer, electricity & water available – $250
Vintage Cabin, includes electricity – $250
Concession Stand, includes electricity & water – $400
Vendor Information
Booth spaces are 12’x12’
- Vendor booth spaces are available for arts & crafts, general sales, informational, farmer, & baked goods
- Limited spaces are available with electricity, first come first served
Vendors are encouraged to participate all three days of the festival. There will be no fee discounts for less than the three day participation.
No vehicles will be permitted in the vendor area during festival hours. All vehicles must be removed from the festival area one hour prior to festival opening. Vehicles will be allowed to reenter the festival area after the festival has closed.
Do not leave any garbage on the ground, especially plastic ties. Vendors that leave garbage on the ground will be banned from participation in future events.
Soliciting/distribution of materials or products outside of allotted vendor space is not allowed. Vendors are not allowed to move their vendor space. Information and giveaways will only be allowed within the vendor booth. No political merchandise is to be sold or displayed. No merchandise is to be sold or displayed promoting hate or violence.
Food vendors are expected to comply with all Health Department regulations.
All vendors who use electricity, wood, charcoal, gas or propane will be required to have a working fire extinguisher in their space.
Onsite overnight security will be provided.
Check-In/Set-Up
Vendor check-in and set-up time is between 11:00 am – 1:00 pm on Friday, December 5, 2025. All confirmed vendors (approved and paid) will receive further instructions before the event with a designated check-in time. Please let us know if you are unable to participate all three days so we can make appropriate arrangements for check-in.
All vehicles must be out of the designated vendor loading/unloading zone no later than 1:00 p.m. on Friday. For security reasons, entrance to the venue during festival times will be prohibited to incoming and outgoing traffic.
Sales Tax/Business License
All vendors are responsible for the collection and remittance of city, county and state sales tax. We do not collect sales tax from vendors. The sales tax rates are: Alabama 4%, Walker County 2%, Oakman City 4%. There is no special Oakman City license requirement for festival vendors. Vendors may need a Walker County Transient Merchant Business License.
Certificate of Insurance
Food vendors are required to provide a certificate of insurance, showing OakVine Village LLC as “additional insured” for commercial general liability insurance from a qualified carrier in an amount not less than $1,000,000 per occurrence and $1,000,000 per aggregate event for injuries to persons or damage to property caused by Vendor, its agents, employees, contractors or guests, in connection with the performance of its obligations hereunder.
Hold Harmless and Indemnification Agreement
Vendors that agree to participate in the Very Victorian Christmas festival, agree to indemnify, hold harmless and defend the OakVine Village LLC, its officials, representatives, agents, servants, employees, volunteers and musical artist from and against any and all claims, actions, lawsuits, damages, judgments, liability and expense, including attorney fees and litigation expense, in whole or in part arising out of, connected with or in any way associated with my/our activities preparing for, participating in, or departing from the Very Victorian Christmas festival. You will be required to acknowledge that you have read and fully understood the above Hold Harmless and Indemnification Agreement.
Limitations of Damages
OakVine Village will not be liable to vendors for any special indirect, consequential, or incidental damages arising out of or related to this agreement however caused and on any theory of liability (including negligence) and even if the vendor has been advised of the possibility of such damages. Further, in no event shall OakVine Village be liable for damages in excess for the total payments required to be made under this agreement.
The Very Victorian Christmas festival does not discriminate on the basis of race, color, national origin, ethnicity, sex, religion or disability.
OakVine Village is a private entity. It reserves the right to terminate the participation of any festival participant at any time with no refund. It reserves the right to refuse any applicants from the event for any reason.
